Neighbourhood Plan Questionnaire PRIVACY STATEMENT

How we gather information.

Personal information will be provided either via the online questionnaire or via submitted paper responses and will be stored, handled and analysed securely on computer media exclusively held by the Neighbourhood Plan Steering Group for the sole purpose of compiling an updated plan that accords with the sentiments of Ropley Parish residents.

What we do with your data.

The personal data held will only be used by the Neighbourhood Plan Steering Group to enable us to determine that responses are from genuine residents, and to send periodic progress updates by email.

Protecting your data.

Data will be stored with appropriate security measures i.e. password protected. We will not share your data with any third party unless required to do so by law. to help us determine that responses are from genuine residents

How long do we keep your data.

We will keep your data until we have completed all the requirements for the adoption of the revised Neighbourhood Plan, or you request that we remove it.

Our Responsibilities.

The law requires us to tell you the legal basis upon which we process your data. We are allowed us to process your data if it is in our legitimate interest to do so. We may only do so if we can demonstrate a business need, and so long as your “interests or your fundamental rights and freedoms are not over ridden”. In essence, this means that we carry out an exercise to check that we will not cause you harm by processing your data, that the processing is not overly intrusive and that we will only do so in a way which is described in this Privacy Notice.

Your Rights.

You have a variety of rights about the way in which we process your data. These are as follows:

• Where we rely on our legitimate interest to process data, you may ask us to stop doing so
• You may request a copy of the data that we hold about you.
• You may ask us to cease sending you information.
• You may change or stop the way in which we communicate with you or process data about you, and if it is not required for the purpose you provided it, then we will do so for you.
• If you are not satisfied with the way we have processed your data, then you can complain to the Office of the Information Commissioner.

Contacting us.

If you have any questions about the privacy statement, about the way in which we process your data, or if you wish to change the way we use your data, including how we communicate with you, then please contact  ntindale@ropleypc.org.

Last updated June 2024